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Data Entry Specialist

Company: WellSpace Health
Location: North Highlands
Posted on: June 21, 2022

Job Description:

Job DetailsJob Location104 - North Highlands - North Highlands, CAData Entry SpecialistDepartment: Family DevelopmentLocation: NHIReports to: NHI Birth and Beyond Team LeaderStatus: Full-timeFLSA: Non-ExemptEEO-1: Office and ClericalOrganization InformationWellSpace Health believes that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. We see you and are here for you. To that end, we've committed ourselves to finding solutions for our community's health and wellbeing to achieve regional health through high quality comprehensive care. Our focus has always been to offer a full range of quality medical care, dental care, mental health and behavioral health services, and enabling services to underserved people. We do this by placing ourselves within the communities we serve and employing outstanding healthcare professionals who are devoted to our mission.We are a Federally Qualified Health Center (FQHC) and are accredited by the Joint Commission for Ambulatory Care and Behavioral Health. We're also certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home.Position SummaryThe Data Entry/Receptionist position provides high quality customer service in health care center. Primary duties include handling confidential client/patient information following standards of HIPAA and The Joint Commission. Data input of client/patient information into the program's data base, running reports, supporting management in auditing service records. Support staff to maintain client/patient charts from opening to closing and archiving. Greet clients/patients and all visitors of the health center. Assist Family Resource Center staff as needs arise related to classes and events. Support medical reception staff as needed. Maintain office appearance and organization, perform various clerical tasks including; maintaining meeting records, filing, copying, scanning, shredding, and other administrative support activities. Required Qualifications High School Diploma or equivalency;One or more year's related office/data entry experience preferred;OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job;Strong computer skills including Microsoft Word, Excel, Outlook, database software, EHR, Adobe;Strong administrative and organizational skills;Strong verbal and written communication skills;Strong interpersonal and customer service skills;Strong detail orientation;Experience working in data entry;Ability to maintain confidentiality and professional boundaries;Ability to provide high quality customer services with diverse populations including parents and children of all ethnic heritages, persons of various languages and limited English, parents mandated to services, impoverished community members, families seeking stress reduction.Ability to work with a team;Critical thinking in assessing data reports with team;Valid California Driver's license with insurable driving record.Adherence to infection control procedures, including but not limited to, standard precautions of temperature monitoring, hand washing, symptom self-monitoring, masking and social distancing.Assist and support the Center/Department/Program to meet standards of High Reliability.Essential ResponsibilitiesEnter data into the Birth & Beyond Persimmony database; Prepare, process and maintain client files which may include preparing daily charts and purging files;Perform data clean up;Attend sponsored data entry trainings and meetings;Provide front desk coverage and assist clients as needed;Answer telephone lines in the absence of the Receptionist;Attend and take record of staff meetings;Assist with clerical tasks such as faxing, making copies, screening calls and correspondence (responding independently when possible).Answer phones and provide information to callers; take messages and route calls as appropriate;Maintaining voicemail and returning calls for program. Notify staff when appointments arrive;Maintain a neat office appearance on a daily basis;Schedule appointments; Perform office closing duties;Ordering supplies, inventorying supplies, tracking supply ordersMake monthly office supplies order per program protocolsOther duties as assignedBenefitsSuccessful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.Paid bereavement and jury duty leave10 paid holidays per yearPaid time offPaid sick leaveFlexible Spending ProgramCompany paid malpractice insurance for all providersProfessional development hours offered annuallyPhysical Demands and Work EnvironmentThe work environment is characteristic of a medical clinic environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle, or feel. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet.The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client's use of alcohol and drugs, and the lack of personal care. The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.WellSpace Health is committed to the principals of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or local laws. WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.WellSpace Health is an Equal Opportunity Employer

Keywords: WellSpace Health, North Highlands , Data Entry Specialist, Other , North Highlands, California

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