Executive Assistant to the CEO. "In-House" (Career Track)

Company: The MENA Catalysts, Inc.
Location: San Francisco
Posted on: May 3, 2025

Job Description:

Forget fetching coffee, staring at spreadsheets until your eyes glaze over and sitting in a cubicle during the gorgeous Fall months.Summary

• Problem Solver
• Extremely detail-oriented executive assistant who will work closely with our CEO. The selected candidate will provide administrative and organizational support, including basic meeting admin planning, task tracking, run errands, help organize bills, and media interviews, for instance.Duties
  • Formal meeting requests to VIPs, organizing and participating in senior-level meetings, managing correspondence, and making travel arrangements.Perks
    • Gain first-hand insights into the latest developments of the international high tech world.
    • Receive mentorship from senior staff to coach and help develop your career.
    • Meet among the high tech sector's key newsmakers, the world's most interesting people.
    • Obtain experience in high-level corporate communications and develop valuable skills.
    • Potential to climb the career ladder is high.
    • Be able to realize impact on Day One.ResponsibilitiesTo organize our founder's day-to-day and keep him laser-focused by removing and unblocking any distractions. The selected candidate will manage upward and have several responsibilities:
      • Manage an active calendar, coordinate internal and external meetings, prepare agendas, take notes, and track follow-up action items.
      • Communicate directly, on behalf of the CEO and executive team, with external and internal stakeholders.
      • Prioritize conflicting requests and needs and handle matters proactively, swiftly, and to completion while meeting deadlines.
      • Assist the CEO with ad hoc projects as needed, including coordinating team activities.
      • Arrange complex and detailed domestic and international travel plans and itineraries.
      • Coordinate agendas and compile documents for travel-related meetings, and be proactive in understanding if there are any pre/post-travel and pre/post-meeting requirements that need to be done.
      • Assist CEO with the preparation of pitch meetings materials - with bios, meeting logistics, and meeting agendas.
      • Stay in the loop internally and with the news.
      • Provide operational support for the CEO's initiatives, including database entry to track confidential files, format presentations, and proofreading.Qualifications
        • Computer skills: excellent knowledge of Gmail, Google Docs, Google calendar, Google tools, Google Sheets, MS Office.
        • Language skills: Native/highly proficient in English - written and verbal.
        • Experience: Previous experience providing administrative and logistical support to CEOs, senior executives, or at startups.
        • Integrity: The highest level of honesty, ethics, and accountability in all that you do.About You
          • You're a dreamer: You make the complex, simple.
          • Hungry to learn: You love to read and own your own career skills development; this is almost like going back to college. Take ownership of your own learning about TMC's business - and learn the basics of new sectors like cryptocurrencies and fintech, in general.
          • Emotional Intelligence: You are a calming force under pressure - possessing diplomacy, good judgment and discretion, reliability, and professionalism. You have superior interpersonal skills.
          • Uncanny attention to detail: Extremely organized, with a knack for correcting and tracking details.
          • Work Ethic: Willing to hustle, and do whatever it takes to manage-to-results.
          • Client service-oriented: You treat the CEO as a client, aiming to understand his needs first.
          • Self-starter: You have a bias toward action - being proactive: Identify things that need to be done and resolve them without being told to. Being a fast learner with an action-oriented mindset to unblock any challenge that comes up.
          • Team player: Dedicated, reliable, with an attitude of "nothing is not my job." You're enthusiastic and eager to help wherever you can.
          • You're able to research anything effectively online.Firm ProfileA globally recognized, rapidly expanding leader in Middle East government relations for high tech companies, The MENA Catalysts, is building a team of "world-class athletes." Our vision is to reshape the future of Middle Eastern markets. The firm started in 2017 as a team of colleagues with a passion to be a part of something bigger. Together, they changed government relations, reinventing tech innovation in the Middle East in one swoop. The MENA Catalysts helps high tech companies "explore," "enter," and "expand" in the Middle East, particularly in fintech, social media, and AI. We provide them with "condensed knowledge" of market intelligence; then create new markets, and raise their profiles in the halls of power. The company doesn't just craft government relations in the highest growth sectors - we revolutionize them. It's the diversity of our people and ideas, inspiring the innovation that runs through everything we do.
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Keywords: The MENA Catalysts, Inc., North Highlands , Executive Assistant to the CEO. "In-House" (Career Track), Executive , San Francisco, California